SECTION F - INSPECTION OF PERSONNEL FILES

1. Each Teacher shall have the right, upon request, to inspect the contents of his/her personnel file maintained at the Teacher's school or at the administration offices. A representative of the Association may, at the Teacher's request, accompany the Teacher in this review. The review shall be made in the presence of an administrator responsible for the safe keeping of these files. Privileged information, such as confidential credentials and related personal references normally sought at the time of employment, are specifically exempted from review. The administrator, shall, in the presence of the Teacher, remove these credentials and confidential reports from the file prior to a review of the file. Communications, including tenure reports and evaluations submitted to the Board by the Superintendent, commendations and validated complaints shall be included in the file and shall be available to the Teacher. Any material to be added to the Personnel File shall be inserted on a timely basis.

2. Teachers shall have the right to request to have document(s) removed from their personnel files after two (2) years after their initial placement following a formal evaluation in which the teacher is shown to have had no recurrence of the problem cited in the complaint. The teacher’s request shall not be arbitrarily or capriciously denied.

3. A teacher may request the deletion from his/her personnel file at any time of any material that has been clearly demonstrated to be untrue. Such request shall not be denied.

4. All items removed from the personnel file shall be delivered to the teacher and no reference to what has been removed shall be placed in the file provided that the Board's attorneys may retain copies of the deleted material if such copies may be necessary in the future to demonstrate the Board's compliance with state or federal law. Copies of the deleted material retained by the Board's attorneys shall not be available to the District to support discipline of the teacher from whose file they were removed.